Positive Retail

Point of Sale - FAQ

A Point of Sale (POS) system is a technology setup used by businesses to streamline sales transactions. It combines hardware like computers, barcode scanners, and receipt printers with software for functions like inventory management, payment processing, and sales reporting. This system improves efficiency and accuracy at the checkout counter, tracks inventory levels, and provides insights into sales trends. It accepts various payment methods and enhances security. Modern POS systems often have cloud-based capabilities for remote management and can be tailored to different business types. Mobile POS options using tablets or smartphones are also popular for flexibility.

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Important features in a Point of Sale (POS) system include:

  1. Inventory Management: Efficiently track and manage product stock.
  2. Sales Reporting: Generate insights into sales trends and performance.
  3. Payment Processing: Securely handle various payment methods.
  4. Receipt Printing: Generate itemized receipts for customers.
  5. Barcode Scanning: Quick and accurate item entry.
  6. Employee Management: Track employee sales and logins.
  7. Customer Relationship Management (CRM): Store customer data and purchase history.
  8. Integration: Seamlessly integrate with accounting and other software.
  9. Security: Enhance transaction security and reduce theft risks.
  10. Customisation: Adapt to the unique needs of your business.

Retailers require point of sale hardware that not only supports their chosen software but also offers flexibility for future growth and technology advancements. From barcode scanners to touch-screen registers, the right POS hardware empowers retailers to deliver exceptional customer experiences, optimise inventory control, and drive overall business success. 

It is important to purchase POS hardware that meets your POS software requirements. Each Point of Sale Software provider will have a minimum recommended machine spec and suggested models. 

If you are unsure of the recommended spec, please email our team to advise. 


The cost of a POS system varies widely depending on the features and scale of your business. Basic systems can start at a few hundred euros, while more advanced setups will be an investment. Allowing the price tag to dictate the decision is tempting in consideration of costs However a low-priced POS system can end up costing the company more than it’s saved. €0 upfront generally reflects the value of the software provided. You should always consider value rather than cost.

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Yes, there are free POS systems available, but they often come with limitations. These free options typically offer basic features and may have restrictions on the number of products, users, or transactions you can process. They might also include ads or require you to use a specific payment processor.

Open-source POS software is another option, where the software code is available for free, but you may need technical expertise to set it up and customise it.

Keep in mind that while free POS systems can be a budget-friendly option for small businesses, more comprehensive and feature-rich solutions usually come with a cost. The choice depends on your specific business requirements and budget.

A Point of Sale (POS) system typically includes the following components and functionalities:

  1. Hardware:

    • Computer or Tablet: The central processing unit for running POS software.
    • Barcode Scanner: For scanning product barcodes.
    • Cash Register or Cash Drawer: Traditionally used to store cash and coins.
    • Receipt Printer: Generates printed receipts for customers.
    • Credit Card Reader: Facilitates electronic payment processing.
    • Touchscreen Display: Provides an interface for data entry and transactions.
    • Input Devices: A keyboard or touchscreen for manual data entry.
  2. Software:

    • Inventory Management: Tracks product stock levels and updates them as items are sold.
    • Sales Reporting: Generates reports on sales trends, revenue, and other important metrics.
    • Payment Processing: Handles electronic payments securely and ensures transaction accuracy.
    • Receipt Printing: Generates and prints itemized receipts for customers.
    • Barcode Scanning: Allows for quick and efficient item entry.
    • Employee Management: Manages employee logins and tracks sales made by individual staff members.
    • Customer Relationship Management (CRM): Stores customer data and purchase history for future marketing and loyalty programs.
    • Integration with Accounting Software: Often integrates with accounting software to simplify bookkeeping tasks.
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